QuickBooks Online

5 Benefits of Using QuickBooks Online for your Small Business Accounting 

Secretary working in front of a desktop

Many small to medium-sized businesses use QuickBooks Online because of its ease of use, plenty of integration options, and great functionality. It is one of the most accessible accounting solutions, and it’s significantly more affordable than most other similar accounting software programs. 

Today we’re going to discuss the compelling reasons why you should switch to QuickBooks Online.

QuickBooks Online is easy to use

QuickBooks Online is an intuitive cloud-based software that can be easily learned and used by even someone who has no accounting or financial background. You can start using the program within the first day and setup and data migration can be completed in a short period. In fact, if you purchase QuickBooks from an elite authorized reseller, they can even assist with any migration and setup process so you can get started as soon as possible. 

If you need additional help, you can contact QuickBooks’ customer support through email, phone, or online chat. You may also check out some of the self-help resources, such as video tutorials, online lessons, and troubleshooting guides, to help you get up to speed with QuickBooks Online.  We have created a full library of all the best and most relevant Intuit QuickBooks Online training videos and put them all in an easy-to-use, free training library.  To access the QuickBooks Online training, click here.

QuickBooks Online is feature-rich.

QuickBooks Online offers a wide array of accounting features that provide good value for many startups and growing businesses alike. It includes all of the basic features that most startups need, such as income and expense tracking, sales and income tax management, and financial reporting. If you are a medium-sized or large business with complex accounting needs, then QuickBooks Online, depending on your subscription, offers advanced functionality, such as project accounting and inventory management. 

Some of QuickBooks Online’s most notable features include:

  • Bank reconciliation: You can choose to reconcile your bank statements by connecting your bank accounts (bank feeds) or by manually uploading your files of statements. After reconciling transactions, QuickBooks will generate a report to show cleared and uncleared items.
  • Electronic payment: QuickBooks Online lets you process electronic payments, including ACHs, credit and debit card payments, and bank transfers.
  • Invoicing: You can easily create and send invoices in a few clicks. Customized are extremely customizable, and you can even send recurring invoices, which is useful if you have clients that pay you on a regular basis. 
  • Inventory management: QuickBooks Online Plus and Advanced allow you to track inventory items and quantities, create purchase orders and send them out to vendors, and create alerts so you can easily identify when it’s time to replenish your stock.
  • Reporting: You can create a wide range of financial and accounting reports, including profit and loss reports, balance sheets, and cash flow statements. Depending on your subscription, you can also run customized reports, such as sales reports by class, location, and customer.

Tip: We compare all the QuickBooks Online plans here to help you decide which product is right for your small business accounting needs.

If you would like to try the full version of QuickBooks Online Advanced, click here to get a free 14-day no-commitment trial plus access to the full video training library.

QuickBooks Online is cloud-based.

If most of your accounting tasks are done remotely, then you’ll appreciate QuickBooks Online’s accessibility. Since it is a cloud-based or online program, you can easily access it from anywhere you are as long as you are connected to the internet. This makes it a great choice for businesses that are working with off-site accountants or bookkeepers. Instead of going to your office, they only need a login and password to access and work on your accounting files.

Another benefit of a cloud-based program is that it is safe and secure. Even if your computer malfunctions or breaks down, your accounting files won’t be affected as they are stored in the cloud. Learn more about the benefits of QuickBooks Online and cloud accounting.

QuickBooks is affordable.

Whether you are a startup on a tight budget or a large enterprise with unlimited resources, you can find a plan that suits your needs. For instance, if you are a solopreneur that needs basic income and expense tracking, you may start with QuickBooks Online Simple Start. As your business grows and you need to share your files with multiple users, you can consider upgrading to QuickBooks Online Essentials or Plus. If you need advanced inventory and access to up to 25 users, your best option is QuickBooks Online Advanced.  


QuickBooks Online has a vast network of ProAdvisors.

QuickBooks Online is popular among accountants, bookkeepers, and finance firms, and it is commonly used by many businesses. The software is known for its large network of ProAdvisors (QuickBooks-certified professionals who have undergone and successfully completed a series of exams administered by Intuit). Although most businesses are easily able to get up and running with QuickBooks Online, if you need additional help we include access to our nationwide network of Pro Advisors and can get you connected with a person that specializes in your type of business and specific needs.

How to Unlock the Full Benefits of QuickBooks Online?

If you want to get the full functionality of QuickBooks Online, you should consider purchasing QuickBooks Online Advanced, which offers more benefits, such as multiple-user access (up to 25 users), more automation, Priority Circle Membership, and more. Learn more about the benefits of QuickBooks Online Advanced.

Have Questions? Need Help?

If you have any questions about the features of QuickBooks Online, you can give us a call at 866-949-7267 and one of our experts can walk you through the details. 

Not using QuickBooks Online?  Try it for 14 days FREE!  

Just register for the free trial below and we will send you everything you need to evaluate QuickBooks Online including 14-day access, the full 76-page QuickBooks Online Guide (details everything that you can do in the software) plus the video training library.  In addition, we provide free end-to-end support and assistance to all our customers so if you need any help along the way, just let us know!