Payments for QuickBooks Desktop

Easily accept credit cards and eChecks, get paid by emailed invoices, and automate receivables – all seamlessly within your QuickBooks Desktop software.

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QuickBooks Online Payments Integration

Do more in QuickBooks with less work

Use our integration inside of QuickBooks Desktop to easily run transactions and collect payments without ever leaving your software.

Collect Payments Faster

Speed up payments with built-in collection tools like e-invoicing, customer payment portals, and reminder workflows.

Reduce Processing Costs

Built-in interchange optimization guarantees the lowest rates and surcharging eliminates processing costs.

automate payment

Automate Receivables

Sync transaction data to your accounting platform or ERP to save time, eliminate manual entry, and avoid any human error.

No-Code Integrations

Pre-built integrations allow you to easily connect payments with your favorite software – all with no development needed.

100% PCI
Compliant

Eliminate the worry of PCI compliance with Enterprise-grade protection, offsite data storage, tokenization, and security modules.

Accepting payments just got a lot easier with our QuickBooks Desktop Payments Integration

Instantly turn on features in QuickBooks Desktop that give customers easy payment options, automate processes, and save you time and money.

Integrated Payments

Capture payments immediately when you create an invoice or sales order.

Click And Pay Invoicing

Send invoices with payment links from QuickBooks Desktop to your customers via email.

Customer Surcharging

Pass along the cost of merchant fees and pay 0% in credit card processing costs.

Customer Payment Portal

Give your customers a self-serve platform to view and pay both open and past invoices.

Interchange Optimization

Automatically add Level 2 and Level 3 data and save up to 1.25% on your B2B transactions.

Invoice Workflows

Set up invoice payment reminders that speed up receivables and reduce late payments and collections.

Late Fee Assessment

Give your customers an incentive to pay invoices on time by automating late fees to past-due invoices.

Recurring Billing

Easily set up customers on recurring invoice cycles to completely automate payments.

Paper Invoicing

Offer the ability to send paper vs. email invoices to customers that are completely automated.

Completely integrated with QuickBooks Desktop

Accelerate your payment process, minimize double-data entry, and decrease keying errors by utilizing QuickBooks Desktop as your centralized hub for payment processing. The integration is so seamless, that you’ll think it’s a native feature of QuickBooks! Now you can say goodbye to the hassle of logging into separate software and the extra steps involved in transferring data between different interfaces. With QuickBooks Desktop Payments integration, all sales, returns, and credits are automatically tracked and reconciled, streamlining your financial management effortlessly.
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Click And Pay Invoicing

Speed up receivables and eliminate trying to collect late payments by using “click and pay” invoicing. Just email your invoices from QuickBooks, and when your customer makes the payment, the invoice is automatically reconciled and marked as paid in QuickBooks Desktop.   Best of all, because the whole process works natively inside your existing QuickBooks Desktop, there is nothing new to learn.
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Customer Surcharging

Tired of paying credit card fees? Now you can automatically add surcharges or technology fees to your invoices, reducing your processing fees by up to 95%. Choose from two ways to offset your processing costs – Surcharging or Dual Pricing. Either way, it keeps you compliant with card association guidelines, gives your customers the choice of how they want to pay, and most importantly, eliminates the high cost of accepting credit cards.
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Customer Payment Portal

Simplify your payment collection with a fully branded, secure online portal where customers can easily pay open invoices and view their past invoice history. The portal allows customers to pay single or bulk invoices, add payment methods for quick future checkout, and even view past invoices and export payment details. Once an invoice is paid, it is automatically updated in QuickBooks, eliminating manual reconciliation and accounting errors.
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Interchange Optimization

Interchange optimization is a big deal – especially for B2B merchants. When a transaction is processed, the system automatically selects the most cost-effective interchange categories for each transaction and adds level 2 and level 3 data giving you savings of up to .65% to 1.25% per transaction on business and corporate cards. By leveraging this feature, your business can instantly reduce processing costs without lifting a finger.
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Automated Invoice Workflows

Invoice Messenger makes it easy to notify your customers about their invoices. Our reminder feature can be customized to handle a communication schedule that starts with gentle prompts and progresses to more serious warnings if invoices age beyond the due date. The system is completely white-labeled for your business so just create your templates, customize your look and feel, and let Invoice Messenger do all of the heavy lifting.
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Late Fee Assesment

You provide a product or service, and your customers are expected to pay on time—every time. By charging late fees, you show them that you take collections seriously. The Late Fee Manager notifies customers of late fee terms and conditions and automatically calculates and applies finance charges to your existing invoices. Additionally, collecting late fees and finance charges adds revenue to your business, providing you with more working capital.
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Recurring Billing

Enjoy the capability to create new, recurring payments for customers with any payment option including credit cards and eCheck. Just schedule the billing to occur at your set frequency—either within a range of dates or indefinitely and let the system do the rest. At the end of the day, all payments are automatically synced with your QuickBooks Desktop for hassle-free reconciliation!
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Paper Mail Invoicing

In a world of technology, don’t count out paper-mailed invoices! Many times email reminders can get lost in an inbox and some customers prefer or even require invoices to be mailed. A physical invoice can serve as a great reminder to get somebody to pay, add that extra “nudge,” and help speed up lagging receivables. By turning on paper invoicing, we will have your custom-designed invoices automatically printed, stuffed, and mailed at whatever frequency needed so you don’t have to.
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Accept payments across multiple channels

Use the same payment system to connect to multiple sales channels, giving customers more ways to pay.

Here’s why QuickBooks Desktop users process payments with us.

01
Never Leave QuickBooks
Immediately start processing credit cards and eCheck transactions in QuickBooks without ever leaving your software.
02
Easy Setup and Training
Be up and running in an hour or less with no changes to your current workflow or the processes you already use.
03
Guaranteed Cost Savings
Choose an optimized interchange for the lowest rates or customer surcharging that eliminates 95% of processing costs.
04
Free, Unlimited Support
With US-based, in-house support teams for installations, training, and live 24/7 customer support, you are always covered.
05
Enterprise Grade Security
Eliminate your PCI liability with QuickBooks Enterprise-grade encryption, tokenization, and offsite data storage that keeps you protected.
For over 16 years, we have been providing best-in-class payment integration with the sole purpose of saving businesses like yours time, money, and creating efficiency. Combine that with our commitment to transparency and a genuine desire to see you succeed, and you have the core of what we are all about.

Frequently Asked Questions

How do I set up credit card processing in QuickBooks Desktop?

To set up credit card or ACH processing, just give us a call at 866-949-7267. In most cases, we can get the process started in about 10 minutes and you can be up and running within 48-72 hours.

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What fees are associated with accepting credit cards in QuickBooks Desktop?

Fees vary based on the type of transaction (swiped, keyed, or invoiced) and if you want to absorb the processing costs or if you would like to surcharge the credit card fees back to your customer. Different options work best for specific industries, and we can customize that plan to fit your needs. Just give us a call at 866-949-7267 and we can discuss the best options for your business.

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What about processing credit card payments through sales receipts?

Our QuickBooks Desktop integration allows the processing of payments via sales receipts, providing a seamless way to manage sales transactions and integrate them into your accounting records.

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How do I reconcile credit card payments with my bank statements in QuickBooks Desktop?

Our system will automatically reconcile all payments with your QuickBooks saving you time and eliminating double data entry errors.

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Can I integrate QuickBooks Desktop with other payment processors?

With

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Can I set up recurring credit card payments in QuickBooks Desktop?

Yes, you can set up recurring payments by creating recurring transactions and then selecting the amount and date that you want it to be paid.

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Are QuickBooks Desktop payments PCI compliant?

Yes, QuickBooks Payments is PCI compliant, ensuring secure handling of credit card transactions and protection of customer data.

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Can I accept ACH payments with QuickBooks Desktop?

Yes, our QuickBooks Desktop integration allows you to process ACH payments as a sales receipt, from an emailed invoice or statement.

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Can I process credit card payments through invoices in QuickBooks Desktop?

Yes, you can process payments directly through invoices by including a ‘Pay Now’ button. This allows your customers to make payments conveniently online, which are then automatically reconciled in your financial records.

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How do I start accepting credit card payments in QuickBooks Desktop?

The process is simple and only takes about 10 minutes to get everything set up.  With some basic information on you and your business, we can create a QuickBooks Payments account, set up the integration, and have you up and running all within 48 hours.

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Still have questions about QuickBooks Desktop Payments Integration?

Speak with an expert at 866-949-7267

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Terms: *Important pricing details and product information

Purchase and any sales tax where applicable will be billed by Intuit and includes 60 Day Money Back Guarantee. Annual payment option not available for Diamond or Hosted Enterprise subscriptions. *Free software conversion includes QuickBooks Pro, Premier, Online and Sage 50. Please contact us for details if you are looking to convert from other software.