ERP Payment Processing Integration, QuickBooks Online Payment Integration

Best Ways For Wholesalers To Accept Payments In QuickBooks Online

Businesswoman exploring payment options for her wholesale business

Wholesalers face unique challenges when it comes to managing payments. Handling large transactions, managing diverse customer bases, and ensuring timely payments are critical aspects of running a successful wholesale business. QuickBooks Online offers various solutions to streamline these processes, making it easier for wholesalers to accept payments efficiently.

Let’s explore the benefits of QuickBooks Online Payments and discuss the advantages of integrating a third-party payment gateway with QuickBooks Online for additional flexibility and customization. 

Accept Payments through QuickBooks Online Payments

QuickBooks Online Payments is a built-in feature that allows wholesalers to accept payments directly within their QuickBooks Online platform. This solution offers seamless integration with your accounting software, simplifying the payment process. With QuickBooks Online Payments, you can accept credit cards, debit cards, and ACH bank transfers, making it easy for customers to pay their invoices.

One of the key benefits of using QuickBooks Online Payments is the automation it provides. Payments are automatically recorded in your QuickBooks account, reducing the chances of manual errors and ensuring that your financial records are always up to date. Additionally, QuickBooks Online Payments offers a convenient customer portal where clients can view and pay their invoices online, enhancing the overall customer experience.

Learn if QuickBooks Online Payments is right for you.

Accept Payments Through a Third-Party QuickBooks Online Integration

While QuickBooks Online Payments is a robust solution, it might not meet the specific needs of all wholesalers. For businesses requiring more flexibility and customization, integrating a third-party payment gateway can be an excellent alternative. Third-party integrations offer a wider range of features and can be tailored to suit the unique requirements of your business.

One of the primary advantages of using a third-party payment gateway is the enhanced flexibility it provides. You can choose from a variety of payment processors, ensuring that you find the best fit for your business. This flexibility extends to the types of payments you can accept, including credit card payments, ACH transfers, and even international transactions. Additionally, third-party integrations often come with advanced features such as recurring billing, mobile payment options, and multi-currency support.

Top Features and Benefits of Third-Party Payment Gateways

Ability to Accept Credit Card and ACH Payments

Third-party payment gateways allow you to accept both credit card and ACH payments, providing your customers with multiple payment options. This versatility can help improve cash flow and reduce the time it takes to receive payments.

Accepting ACH payments is particularly beneficial for wholesalers dealing with large transactions, as it typically incurs lower fees compared to credit card payments. By offering both options, you can cater to the preferences of different customers and potentially lower your payment processing costs.

Customer Portal for Payments

A dedicated customer portal enhances the payment experience by allowing customers to view their invoices and make payments online. This convenience can lead to faster payments and improved customer satisfaction.

The customer portal also provides transparency, as clients can see their payment history and outstanding balances. This feature reduces the need for manual follow-ups and helps maintain a positive relationship with your customers.

Recurring Payments

For wholesalers with subscription services or regular billing cycles, the ability to set up recurring payments is invaluable. This feature ensures that payments are collected automatically, reducing the administrative burden on your team.

Recurring payments also help stabilize cash flow, as you can predict when payments will be received. This predictability allows for better financial planning and resource allocation within your business.

Mobile Payment Options

With the rise of mobile commerce, having the ability to accept payments on the go is essential. Third-party payment gateways often include mobile payment solutions, enabling you to process transactions using a smartphone or tablet.

Mobile payment options are particularly useful for wholesalers attending trade shows or visiting clients. They provide the flexibility to accept payments anywhere, ensuring that you never miss a sales opportunity.

Multi-Currency Support

If your wholesale business operates internationally, multi-currency support is a crucial feature. Third-party payment gateways can process payments in various currencies, making it easier to manage international transactions.

Multi-currency support simplifies accounting by automatically converting payments to your base currency. This feature reduces the complexity of handling foreign transactions and ensures accurate financial reporting.

Advanced Security Features

Security is a top priority when processing payments. Third-party payment gateways offer advanced security features, such as encryption and fraud detection, to protect your business and your customers’ data.

Enhanced security measures help prevent fraudulent transactions and data breaches, giving you and your customers peace of mind. By choosing a payment gateway with robust security features, you can build trust and confidence in your payment processes.

Customizable Payment Workflows

Every business has unique payment workflows, and third-party gateways allow for extensive customization. You can tailor the payment process to match your business needs, from invoice creation to payment receipt.

Customizable workflows improve efficiency by automating repetitive tasks and ensuring that payments are processed smoothly. This level of personalization can lead to significant time savings and operational improvements.


Accepting payments efficiently is vital for the success of any wholesale business. QuickBooks Online offers versatile solutions through QuickBooks Online Payments and third-party payment gateway integrations, each providing unique benefits. Whether you choose the seamless integration of QuickBooks Online Payments or the advanced features of a third-party gateway, the right solution can streamline your payment processes and enhance your overall business operations.

If you’re ready to enjoy the benefits of QuickBooks Online Payments or a solid payment gateway integration, Paygration is here to help. We offer setup services, free consultations, and ongoing support to ensure you get the most out of your payment solutions. Get started today by calling us at 866-949-7267.