QuickBooks Online, QuickBooks Online Advanced

How Class Tracking in QuickBooks Online Plus and Advanced Enhances Income and Expense Analysis

Board members discussing classes in QuickBooks Online Advanced for their company

Class tracking in QuickBooks Online Plus and Advanced offers a powerful tool for businesses to analyze income and expenses with precision. By assigning classes to transactions, businesses can gain insights into profitability by segmenting financial data according to different departments, projects, or locations. 

In this article, we’ll explore how class tracking works, its top features, benefits, and who can benefit from leveraging this functionality.

Setting Up Classes

Creating custom classes is the initial step in utilizing class tracking. These classes can be named and structured to align with the organization’s specific needs. For example, a business may create classes for different departments like Sales, Marketing, or Operations. Alternatively, classes can represent projects, locations, or product lines.

Assigning Classes to Transactions

Once classes are established, they can be assigned to individual transactions or transaction lines. When creating or editing transactions such as invoices, expenses, or journal entries, users can specify the appropriate class for each line item. For instance, a sales invoice for a particular product line can be assigned the corresponding class to track revenue related to that product line accurately.

Reporting by Classes

QuickBooks provides a range of built-in reports that leverage class tracking. These reports allow users to analyze income, expenses, and profitability based on the assigned classes. For example, the Profit and Loss by Class report breaks down income and expenses by class, providing insights into the financial performance of each segment of the business.

Top Features of Class Tracking in QuickBooks Online Plus and Advanced

Customizable Classes

Users have the flexibility to create custom classes tailored to their business structure and reporting needs. These classes can be easily modified or expanded as the business evolves. Customizable classes ensure that class tracking aligns precisely with the organization’s structure and goals. Businesses can adapt classes to match changes in their operations, ensuring accurate analysis and reporting.

Transaction-Level Tracking

Class tracking allows businesses to assign classes to individual transaction lines, providing detailed insights into income and expenses. This granular tracking enables businesses to analyze profitability at a highly specific level. Transaction-level tracking offers a deeper understanding of financial performance by allowing businesses to pinpoint which projects, departments, or products contribute the most to revenue and expenses. This insight is invaluable for making informed decisions and optimizing resources.

Built-in Reports

QuickBooks offers a variety of reports that leverage class tracking, including Profit and Loss by Class, Sales by Class, and Expense by Class. These reports provide clear visibility into income, expenses, and profitability by class. Businesses can assess the financial performance of different segments and make data-driven decisions to improve efficiency and profitability. Additionally, users can easily customize reports to focus on specific classes or time periods, further enhancing analysis capabilities.

Learn more about class and location tracking in QuickBooks Online Plus and Advanced.

Benefits of Class Tracking in QuickBooks Online Plus and Advanced

  • Improved Financial Analysis: Class tracking enables businesses to analyze income and expenses with greater precision, providing insights into the profitability of different segments.
  • Enhanced Decision-Making: With detailed insights into financial performance by class, businesses can make informed decisions about resource allocation, pricing strategies, and investments. 
  • Efficient Resource Management: By identifying profitable and unprofitable segments, businesses can allocate resources more effectively, optimizing profitability and reducing waste.
  • Clearer Financial Reporting: Class tracking ensures that financial reports accurately reflect the performance of each segment, providing stakeholders with a clearer understanding of the business’s financial health.
  • Comprehensive Business Evaluation: Businesses can evaluate the performance of departments, projects, or product lines individually, allowing for a comprehensive assessment of the entire organization’s operations.
  • Effective Budgeting and Planning: With insights from class tracking, businesses can create more accurate budgets and forecasts, aligning resources with strategic goals.

Who Can Benefit from Class Tracking in QuickBooks Online Plus and Advanced

  • Small Businesses: Small businesses can use class tracking to gain insights into different aspects of their operations, such as product lines or geographical locations, helping them make informed decisions and improve profitability.
  • Nonprofits: Nonprofit organizations can track funding sources, programs, or projects using classes, allowing for accurate reporting and compliance with grant requirements.
  • Service-Based Businesses: Service-based businesses can track profitability by service type or client, enabling them to focus resources on the most profitable services and clients.
  • Retailers: Retail businesses can analyze sales and expenses by store location or product category, optimizing inventory management and pricing strategies.
  • Manufacturers: Manufacturers can track costs and revenues by product line or manufacturing facility, helping them identify areas for cost reduction and process improvement.
  • Consultants and Contractors: Consultants and contractors can track projects or clients separately, allowing them to assess the profitability of each project and make adjustments to pricing or resource allocation.

Wrap Up

For businesses looking to enhance their income and expense analysis through class tracking in QuickBooks Online Plus and Advanced, Paygration offers a free demo or trial.  We’ll also provide you with a free consultation so that you can decide whether QuickBooks Online Plus or Advanced is more suitable for you. Contact Paygration at 866-949-7267 to get started today.