QuickBooks Online

QuickBooks Online vs. Xero: Which Offers Better Value for Money?

Team members exploring QuickBooks Online vs. Xero

When it comes to managing your business finances, choosing the right accounting software is crucial. QuickBooks Online and Xero are two of the most popular cloud-based accounting solutions available, each with its own set of features and advantages. In this article, we’ll compare QuickBooks Online and Xero to determine which one offers better value for money.

Xero: Advantages

Unlimited Users 

Xero offers unlimited user access in all plans. This means you can grant access to as many team members or accountants as needed without incurring extra costs. In contrast, QuickBooks Online supports only up to 25 users in its highest-tiered plan, QuickBooks Online Advanced..

Inventory Management

With Xero, inventory management is included in all plans, whereas in QuickBooks Online, it’s available only in the Plus and Advanced plans. This gives Xero users more flexibility and control over their inventory without having to upgrade to a higher-priced plan.

Mobile Bill Recording

Xero’s mobile app allows you to record bills and bill payments on the go, a feature not available in QuickBooks Online. This convenience ensures you can stay on top of your finances even when you’re away from your desk.

Project Cost Tracking

Xero allows you to track estimated versus actual project costs in all plans, a feature exclusive to QuickBooks Online Advanced. This gives businesses greater insight into their project profitability without the need for a more expensive subscription.

QuickBooks Online: Advantages

Extensive ProAdvisor Network

QuickBooks Online boasts a vast network of QuickBooks ProAdvisors who can provide professional bookkeeping and accounting support. This network is larger than Xero’s, ensuring you have access to expert guidance when needed.

Manual Reconciliation

Unlike Xero, QuickBooks Online allows you to reconcile financial transactions without bank feeds. This feature is beneficial for businesses that prefer manual reconciliation or operate in regions where bank feeds are limited.

Invoice Customization

QuickBooks Online offers excellent invoice customization options, allowing you to tailor your invoices to match your brand identity. Unlike Xero, which has limited invoice templates, QuickBooks Online provides more flexibility in design and layout. Learn how you can automate invoicing and other workflows in QuickBooks Online.

Automated Sales Tax Calculation

With QuickBooks Online, sales tax rates are automatically calculated based on the customer’s location, simplifying tax compliance. This feature is not available in Xero, making QuickBooks Online a better choice for businesses dealing with sales tax.

Recurring Payments

QuickBooks Online allows you to set up recurring payments, automating your billing process and saving you time. This feature is not possible in Xero, giving QuickBooks Online an edge in streamlining recurring transactions. Learn more about recurring payments in QuickBooks Online.

Phone Support

QuickBooks Online offers phone support, allowing you to speak directly with a customer service agent for assistance. In contrast, Xero primarily provides support through online channels, lacking the option for real-time phone support.

For more information, check out additional insights into QuickBooks Online vs Xero.

Why QuickBooks Online Stands Out

QuickBooks Online stands out as the preferred choice for businesses in need of robust accounting features, excellent customer support, and access to professional bookkeeping assistance through its extensive ProAdvisor network.

With QuickBooks Online, you get a comprehensive suite of accounting tools that cater to businesses of all sizes. Whether you’re a freelancer, small business owner, or a growing enterprise, QuickBooks Online offers scalable solutions to meet your needs.

Access to QuickBooks ProAdvisors further enhances the value of QuickBooks Online. These certified professionals can provide personalized guidance, training, and assistance to ensure you’re making the most of your accounting software.


While both QuickBooks Online and Xero offer valuable features, QuickBooks Online emerges as the superior choice for businesses seeking a comprehensive accounting solution with excellent support and professional guidance. 

If you’re ready to leverage the benefits of QuickBooks Online for your business, contact our experts at 866-949-7267. We would be glad to provide you with a free trial plus a free consultation to help you decide if it’s the right software for you. If you decide to use QuickBooks, then we’ll provide you with ongoing support and guidance for as long as your QuickBooks Online subscription is active.