Streamline Payroll and Time tracking with the New QuickBooks Workforce Mobile App

Managing payroll and time tracking for employees are some of the most challenging aspects of running a business. These tasks come with a lot of complexities and responsibilities, but they are also crucial for the smooth functioning of any organization. To make life easier for both business owners and their employees, QuickBooks launched the QuickBooks Workforce mobile app—a powerful tool designed to streamline payroll and time tracking. 

In this article, we’ll discuss the QuickBooks Workforce mobile app and how it can help you simplify your payroll and time tracking workflows. 

From QuickBooks Time to QuickBooks Workforce 

In late June, the QuickBooks Time mobile app was relaunched as QuickBooks Workforce. This revamped mobile app comes with great new features and capabilities aimed at boosting productivity for QuickBooks Online users. Rather than juggling between multiple apps and portals, users can now access all the necessary tools and information within the QuickBooks Workforce mobile app.

Seamless Payroll Management

If your clients use both QuickBooks Time and QuickBooks Online Payroll, they will now have the convenience of handling paychecks and W-2s from a single mobile app – QuickBooks Workforce. This consolidation of payroll-related tasks simplifies the process, saving valuable time and reducing the chances of errors associated with manual data entry. Now, managing employee compensation and ensuring timely paychecks has never been more straightforward.

Unified Time Tracking

For employees, tracking work hours and accessing pay details can often be a disjointed experience, involving multiple applications and portals. QuickBooks Workforce eliminates this hassle by integrating time tracking with payroll data seamlessly. Rather than using the QuickBooks Time app for time tracking and a separate Workforce web portal to access pay details, employees can now perform both functions from within the QuickBooks Workforce mobile app. 

Enhanced Security and Convenience

QuickBooks Workforce prioritizes the protection of this data by providing a secure sign-in process. Employees can access their payroll and time tracking information with confidence, knowing that their data is safeguarded. Additionally, the convenience of a single sign-in process makes it easier for employees to access the information they need, reducing the frustration that can come with managing multiple login credentials for different systems.

QuickBooks Workforce mobile app interface (Source: QuickBooks)

Increased Productivity for All

The ultimate goal of QuickBooks Workforce is to boost productivity for both business owners and their employees. By providing a unified platform for time tracking and payroll management, the app eliminates the need for tedious manual data entry and reduces the risk of errors.

For employers, this means less time spent on administrative tasks and more time available to focus on growing their business. For employees, it translates to a smoother and more user-friendly experience, enhancing job satisfaction.

Key Features 

• 1. Mobile Accessibility: QuickBooks Workforce is a mobile app, which means users can access it anytime, anywhere. Whether you’re in the office, on the go, or working from home, you can easily manage payroll and time tracking with just a few taps on your mobile device.
• 2. Easy to use: The app’s intuitive interface makes it easy for both employers and employees to navigate and access the information they need. Tasks that used to be complex and time-consuming are now simplified.
• 3. Real-Time Updates: QuickBooks Workforce provides real-time updates, ensuring that both employers and employees have access to the latest payroll and time tracking data. This eliminates the need for constant back-and-forth communication regarding payroll-related inquiries.
• 4. Enhanced Reporting: The app offers robust reporting capabilities, allowing users to generate detailed reports on time tracking and payroll data. These reports can be invaluable for decision-making and compliance purposes.
• 5. Employee Self-Service: Employees can take more control over their payroll and time tracking information through the app’s self-service features. This helps them review their pay history, track hours worked, and stay informed about their financials.

Getting Started with QuickBooks Workforce

• 1. Compatibility: Ensure that your clients are using QuickBooks Online Payroll and QuickBooks Time (or are prepared to transition to QuickBooks Time) to take full advantage of QuickBooks Workforce.
• 2. Mobile App Download: Download the QuickBooks Workforce mobile app from your device’s app store. It’s available for both iOS and Android platforms.
• 3. Secure Sign-In: Use your QuickBooks credentials to sign in securely to the app. Once signed in, you’ll have access to all the features and functionalities.
• 4. Set Up Your Profile: If you’re an employer or business owner, set up your profile and configure the app to suit your specific business needs. Ensure that your employees are also onboarded to the app for seamless collaboration.
• 5. Explore and Utilize: Take the time to explore the app’s features, including payroll management, time tracking, reporting, and employee self-service. Familiarize yourself with its capabilities to maximize its benefits.

Wrap Up

With its mobile accessibility, real-time updates, and comprehensive reporting features, QuickBooks Workforce simplifies complex tasks, reduces the risk of errors, and empowers employees to take control of their financial information. It’s a win-win solution that streamlines operations and fosters a more productive and satisfied workforce.