QuickBooks Online

Benefits of QuickBooks Online for Roofing Contractors

Contractor checking out QuickBooks Online from a mobile device

Running a roofing contracting business involves juggling multiple tasks—from managing projects and tracking expenses to handling customer invoices and payroll. For roofing contractors, having an efficient and reliable accounting system is crucial to maintaining profitability and operational efficiency. QuickBooks Online, a cloud-based accounting solution, offers a range of features designed to meet the unique needs of roofing contractors. 

Let’s explore the numerous benefits of QuickBooks Online for roofing contractors, helping you understand how this powerful tool can transform your business operations.

Accessibility and Mobility

  • Remote Access: One of the standout benefits of QuickBooks Online is its remote accessibility. Roofing contractors often work on-site at various locations, and the ability to access financial data from any device with an internet connection is invaluable. Whether you’re at a job site, in your office, or meeting with a client, you can easily log in to QuickBooks Online and manage your finances.
  • Mobile App: QuickBooks Online comes with a mobile app that allows you to perform essential tasks on the go. You can send invoices, capture receipts, and even track mileage directly from your smartphone or tablet. This mobility ensures that you stay on top of your business finances, no matter where your work takes you.
  • Real-Time Updates: With QuickBooks Online, all your data is updated in real time. This means that any changes made by you or your team are instantly reflected across all devices. Real-time updates are crucial for maintaining accurate records and ensuring that everyone is working with the most current information.

Explore the benefits of QuickBooks Online and cloud accounting.

Efficient Invoicing and Payments

  • Customizable Invoices: QuickBooks Online allows you to create professional, customizable invoices that can include your company logo, terms, and detailed descriptions of services provided. This customization not only helps reinforce your brand but also ensures clarity for your clients.
  • Automated Invoicing: For roofing contractors who offer recurring services, QuickBooks Online’s automated invoicing feature is a major time-saver. You can set up recurring invoices to be sent automatically at specified intervals, reducing the administrative burden and ensuring timely billing.
  • Online Payments: QuickBooks Online integrates with various payment processors, allowing your clients to pay invoices directly online. This convenience can significantly speed up the payment process, improving your cash flow. Clients can pay via credit card, bank transfer, or other online payment methods, making it easier for them to settle their bills.
  • Payment Tracking: The platform also offers robust payment tracking features. You can easily see which invoices have been paid, which are pending, and which are overdue. This visibility helps you stay on top of your receivables and follow up with clients as needed.

Expense Management

  • Receipt Capture: Managing expenses can be a daunting task, especially when you’re juggling multiple projects. QuickBooks Online simplifies this process with its receipt capture feature. Using the mobile app, you can snap pictures of receipts and attach them to expenses. The software then categorizes these expenses, making it easier to track and manage your spending.
  • Expense Categorization: QuickBooks Online automatically categorizes expenses, helping you see where your money is going. You can create custom categories specific to your roofing business, such as materials, labor, and transportation. This detailed tracking helps you understand your cost structure and identify areas where you can cut costs.
  • Reimbursement Management: If your team incurs expenses on behalf of the company, QuickBooks Online makes it easy to manage reimbursements. Employees can submit expenses for approval, and once approved, the reimbursement can be processed directly through the software. This streamlined process ensures that your team is reimbursed promptly and accurately.
  • Expense Reports: QuickBooks Online generates comprehensive expense reports that provide valuable insights into your spending patterns. These reports can be customized to show specific categories, time periods, or projects, helping you make informed financial decisions.

Project Management and Job Costing

  • Job Costing: Accurate job costing is critical for roofing contractors to ensure profitability. QuickBooks Online offers robust job costing features that allow you to track income and expenses by project. You can assign costs to specific jobs, monitor project budgets, and analyze profitability. This detailed tracking helps you understand the financial performance of each project and make necessary adjustments.
  • Time Tracking: Managing labor costs is essential in the roofing industry. QuickBooks Online includes time tracking features that allow your employees to log their hours directly into the system. This data can then be assigned to specific jobs, ensuring accurate labor cost allocation and facilitating payroll processing.
  • Progress Invoicing: Roofing projects often involve multiple stages, and progress invoicing can help manage cash flow throughout the project. QuickBooks Online allows you to create progress invoices, billing clients incrementally as work is completed. This method ensures that you are paid for the work done to date and helps avoid cash flow issues.
  • Project Profitability Reports: QuickBooks Online generates detailed project profitability reports that show the financial performance of each job. These reports include income, expenses, and net profit, giving you a clear picture of how each project is contributing to your overall business profitability.

Financial Reporting and Insights

  • Customizable Reports: QuickBooks Online offers a wide range of customizable reports that provide deep insights into your financial health. You can generate profit and loss statements, balance sheets, cash flow statements, and more. These reports can be tailored to show specific time periods, categories, or projects, helping you analyze your business performance.
  • Budgeting and Forecasting: Effective financial planning is crucial for long-term success. QuickBooks Online includes budgeting and forecasting tools that allow you to set financial goals and track your progress. You can create budgets for specific projects or for your entire business, helping you stay on track and make informed decisions.
  • Tax Preparation: Preparing for tax season can be stressful, but QuickBooks Online simplifies the process. The software organizes your financial data and generates tax-ready reports, making it easier to file your taxes accurately and on time. You can also share your QuickBooks data directly with your accountant, streamlining the tax preparation process.
  • Dashboards and KPIs: QuickBooks Online provides intuitive dashboards that display key performance indicators (KPIs) at a glance. You can customize these dashboards to show metrics that are important to your business, such as revenue, expenses, and profit margins. Having this information readily available helps you monitor your business performance and make data-driven decisions.

Payroll Management

  • QuickBooks Online offers an integrated payroll solution (through QuickBooks Payroll) that simplifies payroll processing. You can manage employee payroll, calculate taxes, and issue payments directly through the software. This integration ensures that your payroll data is always up-to-date and accurate.
  • Direct Deposit: QuickBooks Online supports direct deposit, allowing you to pay your employees quickly and securely. This feature reduces the administrative burden of issuing paper checks and ensures that your employees receive their pay on time.
  • Payroll Tax Management: Managing payroll taxes can be complex, but QuickBooks Online simplifies the process. The software automatically calculates federal, state, and local payroll taxes, and generates the necessary tax forms. This automation reduces the risk of errors and ensures compliance with tax regulations.
  • Employee Self-Service: QuickBooks Online includes an employee self-service portal where employees can view their pay stubs, tax forms, and personal information. This portal empowers employees to access their payroll information independently, reducing the administrative burden on your HR team.

Inventory Management

  • Inventory Tracking: For roofing contractors, managing inventory is crucial to maintaining profitability. QuickBooks Online offers inventory tracking features that allow you to monitor your stock levels, track inventory usage, and reorder supplies as needed. This tracking helps you avoid stockouts and overstocking, optimizing your inventory management.
  • Purchase Orders: QuickBooks Online allows you to create and manage purchase orders directly through the software. You can track the status of your orders, receive notifications when inventory arrives, and match purchase orders with invoices. This functionality ensures that you have the materials you need to complete your projects on time.
  • Inventory Valuation: QuickBooks Online provides detailed inventory valuation reports that show the value of your inventory over time. These reports help you understand your inventory costs and make informed decisions about purchasing and pricing.

Integration with Other Tools

  • Third-Party App Integration: QuickBooks Online integrates with a wide range of third-party applications, enhancing its functionality. You can connect your accounting software with CRM systems, project management tools, and e-commerce platforms. This integration streamlines your business processes and ensures that all your data is centralized.
  • Bank Feeds: QuickBooks Online connects directly with your bank accounts, allowing you to import transactions automatically. This feature saves time on data entry and ensures that your financial records are always up-to-date. You can also categorize and reconcile transactions quickly, improving the accuracy of your financial data.

Customer Support and Training

  • 24/7 Support: QuickBooks Online offers 24/7 customer support, ensuring that you have access to help whenever you need it. Whether you have a technical issue or need assistance with a specific feature, the support team is available to provide guidance.
  • Training Resources: QuickBooks Online provides a wealth of training resources, including tutorials, webinars, and user guides. These resources help you and your team get up to speed with the software quickly, ensuring that you can make the most of its features.
  • Community Forums: The QuickBooks Online community forums are a valuable resource for connecting with other users and sharing best practices. You can ask questions, seek advice, and learn from the experiences of other roofing contractors who use the software.

For more information, check out the top 15 most notable QuickBooks Online features for small businesses.


QuickBooks Online offers a comprehensive suite of features tailored to the needs of roofing contractors. From remote accessibility and efficient invoicing to robust expense management and detailed financial reporting, QuickBooks Online helps you streamline your business operations and improve profitability. The platform’s integrated payroll, inventory management, and third-party app integration further enhance its value, making it an indispensable tool for roofing contractors.

If you’re ready to take your roofing business to the next level, consider leveraging the power of QuickBooks Online. Contact Paygration for a free demo and free consultation on how QuickBooks Online can benefit your business. Get started by calling 866-949-7267 or clicking the link below.

Have Questions? Need Help?

If you have any questions about the features of QuickBooks Online, you can give us a call at 866-949-7267 and one of our experts can walk you through the details. 

Not using QuickBooks Online? Try it for 30 days FREE!

Just register for the free trial below and we will send you everything you need to evaluate QuickBooks Online including 30-day access, the full 76-page QuickBooks Online Guide (details everything that you can do in the software) plus the video training library.  Free end-to-end consultation and support are included so if you need any help along the way, just let us know!

Free TrialGet 50% Off