Standard Accounts Payable (A/P) Reports Available in QuickBooks Online

QuickBooks Online offers a range of standard accounts payable (A/) reports to help you stay organized, track outstanding bills, and manage vendor payments effectively. A/P reports are important because they help you better manage and track the financial obligations that your business needs to settle. 

When you navigate to the reporting section in QuickBooks under the What You Owe category, you’ll find standard accounts payable reports, including the following:

1. 1099 Contractor Balance Detail Report

Sample 1099 Contractor Balance Detail Report

The 1099 Contractor Balance Detail report is a critical tool for businesses that work with independent contractors. It provides a detailed breakdown of amounts paid to each contractor, helping you prepare accurate 1099-MISC forms for tax reporting. This report displays the individual transactions that contribute to the contractor’s balance.

2. 1099 Contractor Balance Summary Report

Similar to the detail report, the 1099 Contractor Balance Summary report summarizes the balances owed to independent contractors. It offers a more consolidated view, presenting the total amounts due to each contractor without displaying individual transaction details.

3. Accounts Payable Aging Detail Report

The Accounts Payable Aging Detail report offers a comprehensive view of outstanding bills, categorized by aging periods (e.g., current, 1-30 days, 31-60 days, 61-90 days, and over 90 days). This report helps you identify and prioritize overdue payments, ensuring that you address them promptly to maintain healthy vendor relationships.

4. Accounts Payable Aging Summary Report

Sample Accounts Payable Aging Summary Report

The Accounts Payable Aging Summary report provides a condensed overview of your outstanding bills, grouped by aging periods. While it doesn’t display individual bill details, it offers a quick snapshot of your payables by aging category, aiding in managing your cash flow effectively.

5. Bill Payment List Report

The Bill Payment List report compiles a list of all bill payments made within a specified date range. It includes details such as payment dates, payment methods, and the vendors associated with each payment. This report simplifies tracking and reconciliation of bill payments.

6. Bills and Applied Payments Report

The Bills and Applied Payments report presents a comprehensive view of all bills and their corresponding payments within a selected timeframe. It provides transparency into how payments are applied to specific bills, aiding in the reconciliation process and ensuring accurate accounting.

7. Unpaid Bills Report

Sample Unpaid Bills Report

The Unpaid Bills report is a crucial tool for managing outstanding obligations. It lists all unpaid bills, including their due dates and amounts, allowing you to prioritize payments and avoid late fees or disruptions in your vendor relationships.

8. Vendor Balance Detail Report

The Vendor Balance Detail report offers a detailed breakdown of amounts owed to each vendor. It includes individual transactions contributing to the vendor’s balance, helping you track specific bills and payments associated with each vendor.

9. Vendor Balance Summary Report

Just like the detail report, the Vendor Balance Summary report provides a summarized view of amounts owed to vendors. It presents the total balances due to each vendor without displaying transaction-level details, simplifying the assessment of your overall accounts payable liabilities.

Wrap Up

QuickBooks Online’s standard A/P reports help you track outstanding bills, monitor vendor balances, and ensure compliance with tax reporting requirements for contractors. Utilizing these reports enables you to make informed decisions, maintain strong vendor relationships, and effectively manage your A/P workflows.