QuickBooks Enterprise

Top 7 Businesses Where QuickBooks Desktop Enterprise Is Better than QuickBooks Online

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QuickBooks is a household name, offering powerful solutions to businesses of all sizes. QuickBooks Desktop Enterprise, in particular, is a robust tool designed for larger businesses with more complex accounting needs. While QuickBooks Online is popular for its accessibility and convenience, there are certain businesses where QuickBooks Desktop Enterprise shines brighter. 

In this article, we’ll explore the top 10 businesses where QuickBooks Desktop Enterprise is better suited than QuickBooks Online.

QuickBooks Enterprise vs. QuickBooks Online: Quick Overview

QuickBooks Desktop Enterprise and QuickBooks Online are both comprehensive accounting solutions, but they differ in their delivery and functionality.

  • QuickBooks Desktop Enterprise: Installed on a computer and typically used as a standalone software. It offers advanced features tailored for large businesses, such as advanced reporting, inventory management, and multi-user capabilities.
  • QuickBooks Online: Web-based software accessible via internet browsers or mobile apps. It’s known for its ease of access, automatic updates, and collaboration features, but it may lack some of the advanced features available in QuickBooks Desktop Enterprise.

For more information, see the differences between QuickBooks Enterprise vs QuickBooks Online Advanced.

Top 7 Businesses that Can Benefit from QuickBooks Enterprise 

1. Manufacturing Companies

Manufacturing businesses face unique challenges in managing their operations, from tracking raw materials to monitoring work-in-progress and managing finished goods. QuickBooks Desktop Enterprise is tailored to meet these challenges head-on with its advanced inventory management features. With QuickBooks Enterprise, manufacturing companies can easily track the movement of inventory items from raw materials to finished products, ensuring accurate costing and efficient production processes. 

Additionally, the software offers customizable bill of materials (BOM) functionality, allowing manufacturers to create detailed lists of components and subassemblies needed for each product. This level of granularity enables precise tracking of manufacturing costs and helps businesses make informed decisions to optimize their production processes. QuickBooks Desktop Enterprise also provides extensive reporting capabilities, allowing manufacturing businesses to analyze production costs, monitor inventory levels, and identify areas for improvement.

Learn more about QuickBooks Enterprise for manufacturing businesses.

2. Construction Contractors

Construction contractors deal with complex job costing and project management requirements, which QuickBooks Desktop Enterprise addresses with its robust features. For construction businesses, accurate job costing is essential to maintain profitability and manage budgets effectively. QuickBooks Desktop Enterprise offers comprehensive job costing tools that allow contractors to track costs associated with each project, including labor, materials, subcontractors, and overhead expenses. 

Contractors can easily create detailed estimates for projects and convert them into progress invoices as work is completed, streamlining the billing process. Moreover, QuickBooks Enterprise provides advanced reporting capabilities, such as job profitability and job costing reports, giving construction contractors insights into project performance and helping them make data-driven decisions to improve profitability. 

See the best features of QuickBooks Enterprise for contractors.

If you would like to try the full version of QuickBooks Enterprise Desktop, click here to get a free, 30-day no-commitment trial plus access to the Resource Guide that lists all the features available in Enterprise.

3. Retail Businesses

Retail businesses dealing with complex pricing structures can benefit greatly from QuickBooks Desktop Enterprise’s Advanced Pricing feature. This feature allows retailers to set up sophisticated pricing rules based on various factors such as quantity, customer type, and sales channel. With Advanced Pricing, retailers can implement tiered pricing, volume discounts, and special promotions effortlessly. For example, a retail business can offer different pricing tiers for wholesale customers, regular customers, and VIP members, ensuring competitive pricing while maximizing profitability. 

Moreover, Advanced Pricing allows for dynamic pricing adjustments based on market conditions or inventory levels, enabling retailers to respond quickly to changes in demand or competition. With its Advanced Pricing feature, QuickBooks Desktop Enterprise provides retail businesses with the flexibility and agility they need to thrive in a competitive market landscape.

Explore the best features of QuickBooks Enterprise for retailers.

4. Wholesale Distributors

Wholesale distributors deal with large inventories and intricate pricing structures, making inventory management a critical aspect of their operations. QuickBooks Desktop Enterprise offers powerful inventory management features specifically designed to meet the needs of wholesale distributors. With features such as advanced pricing rules, wholesale distributors can set up tiered pricing based on customer types, quantities, or promotional discounts. 

Additionally, QuickBooks Enterprise allows for efficient management of purchase orders, enabling distributors to track incoming inventory and maintain optimal stock levels. With its customizable reporting capabilities, wholesale distributors can gain insights into inventory turnover rates, identify slow-moving items, and make informed decisions to optimize inventory management and increase profitability.

5. Nonprofit Organizations

Nonprofit organizations have unique accounting needs, including fund accounting, grant management, and donor tracking. QuickBooks Desktop Enterprise offers specialized features tailored to nonprofits, making it an ideal solution for organizations in this sector. With QuickBooks Enterprise, nonprofits can easily track donations, grants, and contributions, ensuring accurate allocation of funds to specific programs or projects. 

The software allows nonprofits to create custom reports for financial transparency and compliance with regulatory requirements. Moreover, QuickBooks Desktop Enterprise offers features such as class tracking and fund accounting, enabling nonprofits to segregate funds and track expenses by program or grant. With its robust features and tailored solutions, QuickBooks Enterprise empowers nonprofit organizations to effectively manage their finances and focus on their mission-driven work.

6. Professional Services Firms

Professional services firms, such as law firms, consulting firms, and accounting practices, require sophisticated billing and time-tracking capabilities to manage client projects effectively. QuickBooks Desktop Enterprise offers advanced features tailored to the needs of professional services firms, making it an ideal solution for these businesses. With QuickBooks Enterprise, professional services firms can easily track billable hours, expenses, and project costs for each client engagement. 

The software allows firms to customize billing rates for different services and clients, ensuring accurate invoicing and maximizing revenue. Moreover, QuickBooks Enterprise offers detailed reporting options, such as profitability by client or project, enabling firms to analyze performance metrics and identify areas for improvement. With its robust billing and reporting features, QuickBooks Desktop Enterprise helps professional services firms streamline their operations and increase profitability.

See the industry-specific features of QuickBooks Enterprise for professional service firms.

7. Property Management Companies

Property management companies handle rental properties, leases, and tenant management, requiring specialized accounting tools to manage their operations effectively. QuickBooks Desktop Enterprise offers features tailored to the needs of property management companies, making it the preferred choice for these businesses. With QuickBooks Enterprise, property management companies can easily track rental income, manage tenant leases, and handle property maintenance expenses. 

The software allows companies to create custom reports for property performance, including occupancy rates, rental income, and property expenses. Additionally, QuickBooks Enterprise offers features such as tenant billing and rent tracking, enabling property management companies to streamline their billing processes and improve cash flow. With its tailored solutions for property management accounting, QuickBooks Desktop Enterprise helps companies optimize their property portfolios and maximize profitability.


QuickBooks Desktop Enterprise offers specialized features and tailored solutions for a wide range of businesses, making it the preferred choice for industries with complex accounting needs. Whether it’s manufacturing, construction, wholesale distribution, or healthcare, QuickBooks Desktop Enterprise provides the tools and capabilities businesses need to streamline operations, increase efficiency, and drive profitability.

For those interested in exploring QuickBooks Desktop Enterprise for their business, contact Paygration for a free demo and consultation. Get started by calling 866-949-7267 and unlock the power of QuickBooks Desktop Enterprise for your business today!

Have Questions? Need Help?

If you have any questions about the features of QuickBooks Enterprise, you can give us a call at 866-949-7267 and one of our experts can walk you through the details. 

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