Selecting the right version of QuickBooks Enterprise is crucial for optimizing your business’s financial management processes. With four different versions available—Silver, Gold, Platinum, and Diamond—it’s essential to understand the features and capabilities of each to make an informed decision. In this article, we’ll explore the different versions of QuickBooks Enterprise and provide guidelines to help you choose the best one for your business.
Overview of QuickBooks Enterprise Versions
- Silver: QuickBooks Enterprise Silver is the basic version, offering essential accounting features such as advanced reporting, customizable user permissions, and remote access for up to 1-3 users. It includes core functionalities to manage finances, inventory, and sales efficiently.
- Gold: QuickBooks Enterprise Gold includes all the features of Silver, plus additional tools such as advanced inventory management, enhanced payroll, and online backup. It supports up to 1-5 users and provides advanced inventory features like serial or lot number tracking and barcode scanning.
- Platinum: QuickBooks Enterprise Platinum builds upon Gold with added features like advanced pricing and bill and purchase order workflow approval. It supports up to 1-5 users and includes advanced pricing options for customized pricing rules and discounts.
- Diamond: QuickBooks Enterprise Diamond is the most comprehensive version, offering all the features of Platinum plus additional tools like QuickBooks Time Elite and Salesforce CRM Connector. It supports up to 1-40 users and provides advanced capabilities for time tracking, customer relationship management, and integration with Salesforce CRM.
Guidelines for Choosing the Best Version of QuickBooks Enterprise
Assess Your Business Needs
Assessing your business’s needs is the first step in determining which version of QuickBooks Enterprise suits you best. Consider factors such as the size of your business, the complexity of your accounting processes, and the number of users who will require access to the software. For smaller businesses with basic accounting requirements and a limited number of users, the Silver version might suffice.
It provides core accounting features like customizable user permissions and advanced reporting, catering to businesses with up to 1-3 users. However, if your business is growing and requires more advanced inventory management capabilities, consider upgrading to Gold. Gold offers additional features such as advanced inventory management and enhanced payroll, supporting up to 1-5 users. This version is ideal for businesses that deal with complex inventory tracking or have more extensive payroll needs.
Consider Scalability
Scalability is a crucial factor when selecting the best version of QuickBooks Enterprise. You want a version that can accommodate your business’s growth without requiring frequent upgrades or migrations. Platinum and Diamond versions offer scalability with support for up to 1-40 users, making them suitable for growing businesses with expanding user bases.
Platinum provides advanced features like advanced pricing and bill and purchase order workflow approval, making it a good choice for businesses looking to streamline pricing strategies and procurement processes. Diamond, the most comprehensive version, includes all the features of Platinum along with additional tools like QuickBooks Time Elite and Salesforce CRM Connector. It’s ideal for larger businesses that require advanced time tracking and customer relationship management capabilities.
Learn the top 10 advantages of QuickBooks Enterprise for multi-user environments.
If you would like to try the full version of QuickBooks Enterprise Desktop, click here to get a free, 30-day no-commitment trial plus access to the Resource Guide that lists all the features available in Enterprise.
Evaluate Advanced Features
Consider the advanced features offered by each version of QuickBooks Enterprise and determine which ones are essential for your business. For example, if you need advanced inventory management features like serial or lot number tracking and barcode scanning, Gold or higher would be necessary.
Similarly, if you require advanced pricing options for customized pricing rules and discounts, Platinum or Diamond would be more suitable. Evaluate your business’s specific requirements and choose a version that provides the features you need without unnecessary extras that could complicate your workflow.
Learn more about QuickBooks Enterprise’s advanced pricing feature.
Assess Integration Needs
Evaluate your business’s integration needs and choose a version of QuickBooks Enterprise that seamlessly integrates with other software applications you use. For instance, if you rely heavily on Salesforce CRM for managing customer relationships, Diamond would be the best choice, as it includes the Salesforce CRM Connector. This integration allows for seamless synchronization of customer information, sales transactions, and financial data between QuickBooks Enterprise and Salesforce CRM. Similarly, if you use other third-party applications for time tracking or e-commerce, ensure that the version you choose supports these integrations.
Consider Budget Constraints
Consider your budget constraints when choosing the best version of QuickBooks Enterprise. While Diamond offers the most comprehensive features, it may not be necessary if your business doesn’t require all the advanced capabilities it provides. Evaluate the features offered by each version and weigh them against their respective costs. Determine which features are essential for your business operations and choose a version that offers the best value for your budget.
Assess Technical Support Needs
Consider your business’s technical support needs and choose a version of QuickBooks Enterprise that provides the level of support you require. Silver and Gold versions offer basic support, while Platinum and Diamond provide priority customer support with shorter wait times and dedicated specialists. If your business relies heavily on QuickBooks Enterprise for critical operations, having access to priority support can be invaluable in resolving issues quickly and minimizing downtime.
Plan for Future Growth
Finally, plan for future growth when selecting the best version of QuickBooks Enterprise. Choose a version that can scale with your business as it expands. Assess your business’s projected growth trajectory and choose a version that can accommodate your future needs without requiring a significant overhaul of your accounting system. Investing in a scalable version of QuickBooks Enterprise ensures that your software can grow with your business and adapt to changing requirements over time.
Get Started with Paygration
To ensure you make the right choice for your business’s accounting needs, contact Paygration for a free demo and consultation for QuickBooks Enterprise. Paygration offers personalized guidance and assistance to help you select the best version of QuickBooks Enterprise for your business. Get started by calling 866-949-7267 and unlock the full potential of QuickBooks Enterprise with Paygration’s expert assistance.
Have Questions? Need Help?
If you have any questions about the features of QuickBooks Enterprise, you can give us a call at 866-949-7267 and one of our experts can walk you through the details.
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