QuickBooks Online

Does QuickBooks Online Integrate with Other Tools and Software I Already Use?

Business owner checking out QuickBooks Online integrations

QuickBooks Online is a powerful cloud-based accounting software, and its true strength lies in its features and integration capabilities. The ability to seamlessly connect with other tools and software streamlines workflows and enhances productivity for businesses. In this comprehensive guide, we will delve into the integration features of QuickBooks Online and explore how it can be effectively combined with various other applications to optimize business operations.

QuickBooks Online Integration

Integration is the cornerstone of modern business software. For QuickBooks Online, this means the ability to connect with an array of other tools and platforms, from payment processors to inventory management systems. This interconnectedness ensures that businesses can leverage the full potential of their software ecosystem, reducing manual work and increasing efficiency.

Benefits of QuickBooks Online Integration 

  • Streamlined Workflows: Integration eliminates the need for manual data entry by automating the transfer of information between different systems. For instance, sales transactions recorded in your e-commerce platform can seamlessly sync with QuickBooks Online, saving time and reducing errors.
  • Real-Time Data Sync: With integration, your financial data remains up to date across all connected platforms. This real-time syncing ensures that you always have access to the most current information, allowing for better decision-making.
  • Enhanced Accuracy: Manual data entry is prone to errors, which can lead to discrepancies in financial records. By integrating QBO with other tools, you can minimize these errors and ensure the accuracy of your data.
  • Improved Insights: Integrating QuickBooks Online with reporting and analytics tools provides deeper insights into your business performance. By combining data from various sources, you can generate customized reports that offer a comprehensive view of your finances.

Integration Options with QuickBooks Online

QuickBooks Online offers extensive integration options across different categories:

Payment Processing Integration

Connect QBO with popular payment processors like PayPal, Stripe, or Square to streamline invoice payments and track transactions seamlessly.

  • PayPal Integration: PayPal is one of the most widely used payment processors globally, and integrating it with QBO can simplify your accounting processes. Once integrated, PayPal transactions will automatically sync with your QuickBooks Online account, saving you time on manual data entry.
  • Stripe Integration: Stripe is another popular payment gateway known for its simplicity and flexibility. Integrating Stripe with QBO allows you to automatically record transactions, track fees, and reconcile payments, giving you a clearer picture of your finances.

E-commerce Platform Integration

Connect your online store with QuickBooks Online to automatically sync sales, inventory, and customer data.

  • Shopify Integration: Shopify is a leading e-commerce platform that offers seamless integration with QuickBooks Online. By connecting Shopify with QBO, you can sync your product catalog, track sales, and manage orders more efficiently.
  • WooCommerce Integration: WooCommerce, a plugin for WordPress, is another popular choice for e-commerce websites. Integrating WooCommerce with QBO allows you to automate tasks such as invoicing, inventory management, and sales tracking.

Learn the top 5 ecommerce platforms that integrate with QuickBooks Online.

CRM Software Integration

Integrate QBO with Customer Relationship Management (CRM) software to sync customer data, track sales opportunities, and manage leads efficiently.

  • Salesforce Integration: Salesforce is a powerful CRM platform used by businesses of all sizes. By integrating Salesforce with QuickBooks Online, you can streamline the lead-to-cash process, ensuring that sales data is accurately reflected in your accounting system.
  • HubSpot Integration: HubSpot offers a suite of marketing, sales, and customer service tools designed to help businesses grow. Integrating HubSpot with QBO allows you to synchronize customer data, automate workflows, and gain deeper insights into your sales pipeline.

Expense Management Integration

Streamline expense tracking by integrating QBO with expense management tools like Expensify or Receipt Bank.

  • Expensify Integration: Expensify is a popular expense management platform that simplifies the process of tracking receipts and managing expenses. By integrating Expensify with QBO, you can automatically import expense data, categorize expenses, and reconcile transactions.
  • Receipt Bank Integration: Receipt Bank is another excellent option for digitizing receipts and invoices. When integrated with QuickBooks Online, Receipt Bank automatically extracts data from receipts and invoices, reducing manual data entry and ensuring accurate recordkeeping.

Inventory Management Integration

 If you manage inventory, integrating QBO with inventory management software such as TradeGecko or DEAR Inventory ensures accurate inventory tracking and streamlined order management.

  • TradeGecko Integration: TradeGecko is a cloud-based inventory management platform designed for wholesalers, distributors, and retailers. By integrating TradeGecko with QuickBooks Online, you can synchronize inventory levels, track sales orders, and manage stock across multiple channels.
  • DEAR Inventory Integration: DEAR Inventory is another comprehensive inventory management solution that seamlessly integrates with QBO. With this integration, you can automate inventory updates, streamline order fulfillment, and gain valuable insights into your inventory performance.

See the benefits of integrating QuickBooks Online with inventory management software.

Time Tracking Integration

For service-based businesses, integrating QBO with time tracking tools like TSheets or Harvest simplifies payroll processing and client billing.

  • QuickBooks Time Integration: QuickBooks Time is a popular time tracking and scheduling software that offers seamless integration with QuickBooks Online. By connecting QuickBooks Time with QBO, you can track employee hours, calculate payroll, and invoice clients accurately.
  • Harvest Integration: Harvest is another excellent option for time tracking and invoicing. When integrated with QuickBooks Online, Harvest allows you to sync time entries, create invoices, and track payments effortlessly.

Point of Sale (POS) System Integration

If you have a physical store, integrating your POS system with QuickBooks Online ensures that sales data is synced automatically, streamlining accounting processes.

  • Square Integration: Square offers a user-friendly POS system that is popular among small businesses. By integrating Square with QBO, you can automatically import sales data, reconcile transactions, and manage inventory in real time.
  • Lightspeed Integration: Lightspeed is another leading POS solution that integrates seamlessly with QuickBooks Online. With this integration, you can synchronize sales, track inventory, and generate detailed reports to gain insights into your business performance.


QuickBooks Online’s integration capabilities are a game-changer for businesses looking to streamline their operations and boost productivity. By seamlessly connecting with other tools and software, QBO empowers businesses to focus on growth rather than spending time on manual tasks.

Whether you’re looking to integrate with payment processors, e-commerce platforms, CRM software, or any other tools, QuickBooks Online offers a wide range of integration options to meet your business needs.

To learn more about how QuickBooks Online can integrate with your existing tools and software, contact Paygration for a free demo and consultation at 866-949-7267.