QuickBooks Online, QuickBooks Online Advanced

How To Master Project Management with QuickBooks Online Advanced

Team members discussing about project management in QuickBooks Online Advanced

Businesses that manage multiple projects face the unique challenge of finding a solution that not only streamlines financial management but also seamlessly integrates project tracking. The search for the perfect accounting software is further complicated by the need to identify the right version that aligns with specific business requirements. QuickBooks Online Advanced emerges as a lighthouse for businesses navigating these waters, offering comprehensive project-tracking capabilities alongside a robust suite of financial tools.

The Challenge of Choosing the Right QuickBooks Version

Deciding on the most suitable QuickBooks Online version can be daunting. Businesses must consider their size, growth trajectory, and specific features like project tracking. QuickBooks Online Advanced is designed for growing businesses that require detailed project management features, offering a solution that scales with your business needs. 

To help you decide, read our guide on how to choose the best QuickBooks Online version.

Why QuickBooks Online Advanced is the Go-To for Project Tracking

QuickBooks Online Advanced stands out as the premier choice for businesses focused on project management. It is the only version of QuickBooks Online that allows you to create, manage, and track the financial aspects of your projects in one place, providing insights into profitability, expenses, and progress. Learn why you should consider purchasing QuickBooks Online Advanced.

How Project Tracking Works in QuickBooks Online Advanced

Project tracking in QuickBooks Online Advanced enables businesses to monitor every phase of a project, from initial quotes to final billing. Here’s how it enhances project management:

  • Centralized Project Dashboard: View all project-related transactions, time spent on tasks, and overall profitability in one place.
  • Expense Management: Allocate expenses to specific projects, ensuring accurate tracking of project costs and profitability.
  • Time Tracking: Record billable hours by project and employee, making invoicing and payroll seamless.
  • Invoice Generation: Create custom invoices that reflect the project’s progress, including time and expenses incurred.

Practical Example: Tracking a Marketing Campaign Project

Imagine your business is launching a new marketing campaign. With QuickBooks Online Advanced, you can:

  • Create a New Project: Name your project, “Q2 Marketing Campaign,” and assign it to a client.
  • Track Expenses: Allocate all related expenses, such as ad spend and consultant fees, directly to this project.
  • Record Billable Hours: Track the time your team spends on different campaign tasks.
  • Monitor Progress: Use the project dashboard to monitor spending against your budget and adjust strategies in real time.
  • Invoice Accurately: Generate invoices that reflect the specific services and expenses related to the campaign, ensuring transparency with your clients.

If you would like to try the full version of QuickBooks Online Advanced, click here to get a free 30-day no-commitment trial plus access to the full video training library.

Setting Up Project Tracking in QuickBooks Online Advanced

  • Enable Projects Feature: In the settings menu, turn on the “Projects” feature.
  • Create a Project: Click on the “Projects” tab and select “New project,” entering relevant details.
  • Allocate Transactions: Assign expenses, time, and invoices to your project for comprehensive tracking.
  • Monitor and Report: Use the project dashboard to analyze performance and profitability, to make informed decisions.

For detailed instructions, head to our guide on setting up and using projects in QuickBooks Online.

Top 10 Features Beyond Project Tracking

  1. Custom User Permissions: Tailor access for different team members based on their roles.
  2. Advanced Reporting: Generate detailed financial reports with customizable filters.
  3. Batch Invoicing and Expenses: Process multiple invoices and expenses simultaneously for efficiency.
  4. Workflow Automation: Automate repetitive tasks like invoicing, bill payments, and reminders.
  5. Custom Fields: Utilize custom fields for detailed data tracking and reporting.
  6. Business Analytics: Access powerful analytics tools for strategic decision-making.
  7. Cash Flow Management: Use forecasting tools to manage and predict cash flow.
  8. Online Backup and Restore: Protect your data with automated backups and easy restore options.
  9. App Integration: Seamlessly integrate with numerous third-party apps to extend functionality.
  10. Priority Circle Membership: Enjoy dedicated customer support and a personalized Customer Success Manager.

Partner with Paygration for Seamless Transition to QuickBooks Online Advanced

Choosing QuickBooks Online Advanced for project management and financial tracking is a strategic move for any growing business. Paygration, as an Intuit Elite Solution Provider, is dedicated to making your transition as smooth as possible. Our offer includes:

  • No-Obligation Free 30-Day Test Drive: Experience QuickBooks Online Advanced firsthand, exploring its project tracking capabilities and more.
  • Unlimited Expert Consultation: Our team of certified QuickBooks advisors is here to answer all your questions, ensuring you make the most out of QuickBooks Online Advanced.
  • Exclusive Access to Training Resources: Benefit from over 100 free training videos, enhancing your understanding and usage of the software.
  • Special Discounts and Free Data Conversion: Enjoy discounts when you decide to start with QuickBooks Online Advanced through Paygration, along with free data conversion from QuickBooks Desktop.

Get Started Today

Elevate your business’s project management and financial tracking with QuickBooks Online Advanced. Contact Paygration today to begin your 30-day free trial, and discover how our expert guidance and support can transform your business operations. 

Have Questions? Need Help?

If you have any questions about the features of QuickBooks Online, you can give us a call at 866-949-7267 and one of our experts can walk you through the details. 

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