QuickBooks Online

Top 10 Reasons QuickBooks Online Is Ideal for Contractors

Businessman checking out QuickBooks Online from his laptop

For contractors, managing finances and staying organized are essential aspects of running a successful business. QuickBooks Online (QuickBooks Online) offers a comprehensive set of features tailored to the unique needs of contractors, providing tools to streamline invoicing, expense tracking, project management, and more. From estimating and bidding to managing subcontractors and tracking project costs, QuickBooks Online is the ideal solution for contractors looking to simplify their financial management and focus on growing their business.

Here are 10 reasons QuickBooks Online is a great choice for contractors. 

1. Invoicing Efficiency

QuickBooks Online streamlines the invoicing process for contractors, allowing them to create professional-looking invoices quickly and efficiently. With customizable invoice templates and automated recurring invoices, contractors can save time and ensure timely billing for their services. Moreover, QuickBooks Online allows contractors to track invoice status, send reminders for overdue payments, and accept online payments, providing convenience for both contractors and clients.

2. Expense Tracking

QuickBooks Online’s robust expense tracking features make it easy for contractors to record and categorize expenses. Contractors can snap photos of receipts with the QuickBooks Online mobile app and attach them directly to expense transactions, ensuring accurate and up-to-date financial records. Additionally, QuickBooks Online integrates seamlessly with bank accounts and credit cards, automatically categorizing expenses and reconciling transactions, saving contractors valuable time on manual data entry and ensuring accuracy in expense tracking.

3. Project Management

QuickBooks Online includes project management tools that enable contractors to track project costs, manage budgets, and monitor project progress. Contractors can set up projects, track expenses and income by project, and generate project reports to analyze profitability. Moreover, QuickBooks Online allows contractors to allocate expenses to specific jobs, compare actual costs to estimated costs, and adjust budgets as needed to stay on track, ensuring that projects are completed on time and within budget.

Learn more about setting up and using projects in QuickBooks Online.

4. Time Tracking

QuickBooks Online includes a built-in time tracker that allows you to accurately track billable hours and easily add time entries to invoices for client billing. This feature ensures that contractors are properly compensated for their time and effort on each project. Additionally, QuickBooks Online provides detailed time tracking reports, allowing contractors to analyze employee productivity, identify areas for improvement, and make informed decisions to optimize their workforce. If you need additional features like GPS tracking, then you can also purchase QuickBooks Time. Learn more about QuickBooks Time’s features and benefits.

5. Estimate vs Actual Cost Tracking

With QuickBooks Online Advanced, contractors can allocate expenses to specific jobs, compare actual costs to estimated costs, and adjust budgets as needed to stay on track. With detailed job costing reports, contractors can analyze project profitability, identify cost overruns or inefficiencies, and make adjustments to improve profitability on future projects. Learn more about project estimate vs actual reporting in QuickBooks Online Advanced.

6. Subcontractor Management

With QuickBooks Online, contractors can easily manage subcontractors and track payments. Contractors can create and send 1099s to subcontractors, track subcontractor expenses, and ensure compliance with tax reporting requirements. Additionally, QuickBooks Online allows contractors to set up subcontractor profiles, track subcontractor hours and expenses, and generate reports to analyze subcontractor costs, ensuring accurate and timely payment to subcontractors.

7. Mobile Access

QuickBooks Online’s mobile app allows contractors to manage their finances on the go. Contractors can create invoices, record expenses, and track project progress from their mobile devices, providing flexibility and convenience. With real-time access to financial data, contractors can stay informed about their business performance and make decisions on the fly, whether they’re on a job site, meeting with clients, or traveling.

Learn more about the QuickBooks Online mobile app, including its benefits to businesses.

8. Customizable Reporting

QuickBooks Online provides customizable reporting tools that enable contractors to generate detailed financial reports, job costing reports, and project profitability reports. Contractors can customize reports to analyze key metrics and make informed business decisions. Whether it’s analyzing revenue by project, tracking expenses by category, or monitoring cash flow, QuickBooks Online’s customizable reports provide valuable insights into the financial health of the business.

9. Integration with Other Business Apps

QuickBooks Online integrates seamlessly with a variety of accounting apps, allowing contractors to extend the functionality of their accounting software. Whether it’s payroll, inventory management, or payment processing, contractors can connect QuickBooks Online with their favorite apps to streamline workflows and improve productivity. Integration with accounting apps also ensures data consistency and accuracy across different systems, reducing the risk of errors and ensuring smooth operations.

10. Scalability

QuickBooks Online is scalable, allowing contractors to grow their business without outgrowing their accounting software. Whether it’s adding new projects, expanding services, or hiring additional staff, QuickBooks Online can adapt to the changing needs of contractors as their business grows. Contractors can easily upgrade their QuickBooks Online subscription to accommodate more users and access advanced features, ensuring that QuickBooks Online grows with their business.


QuickBooks Online offers contractors a powerful set of tools to streamline their financial management and grow their business. With features such as invoicing efficiency, expense tracking, project management, and customizable reporting, QuickBooks Online is the ideal solution for contractors looking to simplify their finances and focus on what they do best.

If you’re a contractor looking to simplify your financial management and grow your business, Paygration is here to help. Contact us today for a free consultation and discover how QuickBooks Online can streamline your invoicing, expense tracking, project management, and more. Contact us today at 866-949-7267 or click the link below to get started.

Have Questions? Need Help?

If you have any questions about the features of QuickBooks Online, you can give us a call at 866-949-7267 and one of our experts can walk you through the details. 

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