QuickBooks Online

Why Many Companies Use QuickBooks Online for Invoicing

Business owner and accountant discussing about invoices in QuickBooks Online

QuickBooks Online has emerged as a go-to solution for many companies, thanks to its array of features designed to streamline the invoicing process. By using QuickBooks Online for invoicing, businesses can not only streamline their financial operations but also gain valuable insights into their cash flow, customer payment behavior, and overall financial health.

In this article, we’ll explain why many companies prefer to use QuickBooks Online for their invoicing needs.

Automatic Sales Tax Calculation Based on Customer’s Location

One of QuickBooks Online’s standout features is its ability to automatically calculate and apply sales tax to invoices based on the customer’s location. This is particularly crucial for businesses operating in regions with complex and frequently changing sales tax regulations.

When setting up your sales tax settings in QuickBooks Online, you can specify the tax rates for different regions or states. When creating an invoice, the software will detect the customer’s location and automatically apply the appropriate sales tax rate. This not only saves time but also ensures accuracy in tax calculation, reducing the risk of errors or non-compliance.

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Advanced Customization Options

QuickBooks Online recognizes that every business has unique branding and invoicing needs. To cater to this diversity, it offers advanced customization options for invoices, allowing businesses to create professional, branded invoices that reflect their identity.

Within QuickBooks Online, users can customize invoices by adding their company logo, choosing from various templates, and modifying fonts and colors to align with their brand. Moreover, users have the flexibility to add custom fields to capture specific information required for their business processes. This means that businesses can create invoices that not only look professional but also capture essential details for their records.

Learn how to create and send invoices in QuickBooks Online.

Invoice Tracking

Keeping tabs on the status of invoices is vital for managing cash flow and ensuring timely payments. QuickBooks Online offers robust invoice tracking capabilities, enabling businesses to monitor the progress of their invoices at a glance.

Each invoice created in QuickBooks Online is assigned a unique identifier, making it easy to track. Users can view the status of invoices, including whether they have been sent, viewed by the customer, or paid. This transparency allows businesses to follow up on overdue payments promptly. Additionally, QuickBooks Online offers reports that provide insights into invoice aging, helping businesses identify and address payment delays early.

Invoice tracking in QuickBooks Online

Invoice Reminders

Late payments can pose significant challenges to a business’s financial stability. QuickBooks Online provides an automated invoice reminder system to help businesses reduce the incidence of overdue payments.

You can set up customized invoice reminders within QuickBooks Online. These reminders can be configured to send automatic notifications to customers before or on the due date. Businesses can choose the frequency and content of these reminders, ensuring that they align with their payment policies and maintain positive customer relationships. By automating this process, QuickBooks Online helps businesses save time while improving cash flow.

Batch Invoicing in QuickBooks Advanced

For businesses dealing with a high volume of invoices, the batch invoicing feature in QuickBooks Online Advanced is a game-changer. It simplifies the process of invoicing multiple customers with similar details or billing arrangements.

To use batch invoicing, users first create a template that includes common invoice details such as items, terms, and payment methods. Then, they select the customers to whom these invoices will be sent. QuickBooks Online Advanced automatically generates individual invoices for each selected customer, using the template as a basis. This feature is particularly useful for subscription-based businesses, service providers, or wholesalers who need to invoice multiple customers with uniform terms.

Batch invoicing in QuickBooks Online Advanced

Learn more about batch invoicing in QuickBooks Online Advanced.

Wrap Up

QuickBooks Online has firmly established itself as a top choice for businesses when it comes to invoicing. Its suite of features, including automatic sales tax calculation based on customer location, advanced customization options, invoice tracking, invoice reminders, and the powerful batch invoicing feature in QuickBooks Online Advanced, simplifies and enhances the invoicing process.

Have Questions? Need Help?

If you have any questions about the features of QuickBooks Online, you can give us a call at 866-949-7267 and one of our experts can walk you through the details. 

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