QuickBooks Online, QuickBooks Online Plus

Why QuickBooks Online Plus Is Great For Service-Based Businesses 

Team members deciding whether to use QuickBooks Online Plus for their business

Service-based businesses face unique challenges in managing their finances, operations, and client relationships. Unlike product-based businesses, which can rely on inventory management and straightforward sales processes, service-based businesses must focus on delivering intangible value to their clients while maintaining meticulous financial records. QuickBooks Online Plus is designed to address these challenges with a suite of powerful features and tools specifically tailored for service-oriented companies.

Check out the top reasons why QuickBooks Online Plus is an essential tool for service-based businesses. 

Comprehensive Invoicing Capabilities

QuickBooks Online Plus offers robust invoicing features that allow service-based businesses to create and send customized invoices quickly. You can add your logo, choose from various templates, and customize the layout to reflect your brand’s identity. Additionally, you can set up recurring invoices for regular clients, saving time and ensuring consistent cash flow.

The software also supports progress invoicing, which is crucial for businesses that bill clients in stages. This feature enables you to invoice customers as you complete portions of a project, helping you manage cash flow and keep your clients informed about their payment schedules. The ability to track which invoices have been sent, viewed, and paid further simplifies the invoicing process, reducing the likelihood of missed payments and improving overall financial health.

Efficient Expense Tracking

QuickBooks Online Plus makes it easy to track and categorize expenses, ensuring that you have a clear understanding of where your money is going. You can connect your bank and credit card accounts to QuickBooks, allowing transactions to be imported automatically. This reduces the need for manual data entry and helps ensure that your financial records are always up to date.

The software also allows you to attach receipts and other documents to expenses, providing a complete audit trail. This feature is particularly useful during tax season, as it simplifies the process of substantiating your deductions. By keeping detailed records of your expenses, you can identify areas where you might be able to cut costs and improve your overall profitability.

Time Tracking and Billing

For service-based businesses, tracking billable hours accurately is critical to ensuring that you get paid for all the work you do. QuickBooks Online Plus includes a time tracking feature that allows you to log hours worked by you and your employees. You can then easily convert these hours into invoices, ensuring that you are compensated for all billable time.

This time tracking feature integrates seamlessly with the rest of QuickBooks, making it easy to monitor project progress and profitability. You can also use this data to generate detailed reports, providing insights into how time is being spent across different projects and clients. This information can be invaluable for optimizing your operations and ensuring that you are making the most efficient use of your resources.

If you need advanced features, like GPS tracking for employees, then you may also purchase QuickBooks Time.

Advanced Reporting and Analytics

QuickBooks Online Plus offers a variety of advanced reporting tools that provide you with deep insights into your business’s financial performance. You can generate standard reports such as profit and loss statements, balance sheets, and cash flow statements, as well as more specialized reports that are tailored to your specific needs.

These reports can be customized to show the data that is most relevant to you, and you can schedule them to be generated and emailed to you automatically. This ensures that you always have the information you need to make informed business decisions. Additionally, the ability to create custom reports allows you to drill down into specific areas of your business, helping you identify trends, spot potential issues, and uncover new opportunities for growth.

Project Management Capabilities

QuickBooks Online Plus includes project management tools that allow you to track the progress and profitability of individual projects. You can assign expenses and income to specific projects, helping you understand how each project is performing. This feature is particularly useful for service-based businesses that juggle multiple projects at once, as it allows you to keep track of each project’s financial health.

The software also allows you to create and manage tasks within projects, ensuring that everyone on your team knows what needs to be done and when. This can help improve communication and coordination, reducing the risk of missed deadlines and ensuring that projects are completed on time and within budget.

Budgeting and Forecasting

Effective financial planning is essential for any business, and QuickBooks Online Plus provides powerful budgeting and forecasting tools to help you plan for the future. You can create detailed budgets for different aspects of your business, such as income, expenses, and projects. This allows you to set financial targets and monitor your progress toward achieving them.

The forecasting feature allows you to project your future financial performance based on historical data and current trends. This can help you anticipate potential challenges and opportunities, allowing you to make proactive decisions to guide your business toward its goals. By regularly reviewing your budgets and forecasts, you can stay on top of your financial performance and make adjustments as needed to ensure your business stays on track.

Enhanced Cash Flow Management

Cash flow is the lifeblood of any business, and QuickBooks Online Plus provides tools to help you manage it effectively. You can track your incoming and outgoing cash flows in real time, giving you a clear picture of your financial position. The software also allows you to set up automated reminders for invoices and bills, helping ensure that you get paid on time and avoid late payment fees.

Additionally, QuickBooks Online Plus includes features to help you manage your cash reserves. You can set aside funds for specific purposes, such as taxes or future investments, ensuring that you have the money you need when you need it. By actively managing your cash flow, you can avoid cash shortages and ensure that your business has the financial stability to weather any challenges that may arise.

Extensive Integrations

QuickBooks Online Plus integrates seamlessly with a variety of other tools and platforms, allowing you to streamline your workflows and improve efficiency. For example, you can connect QuickBooks with your CRM, project management, and payroll systems, ensuring that data flows smoothly between different parts of your business.

These integrations help reduce the need for manual data entry and ensure that your financial records are always accurate and up to date. By connecting QuickBooks with the tools you already use, you can create a more cohesive and efficient business management system, freeing up time to focus on growing your business.

Robust Payroll Management

Managing payroll can be a complex and time-consuming task, but QuickBooks Online Plus simplifies the process with its integrated payroll solution through QuickBooks Online Payroll. You can run payroll with just a few clicks, ensuring that your employees are paid accurately and on time. The software also handles tax calculations and filings, reducing the risk of errors and ensuring compliance with tax laws.

QuickBooks Online Plus also offers features to help you manage employee benefits, track time off, and generate detailed payroll reports. By streamlining your payroll processes, you can save time and reduce the administrative burden on your business, allowing you to focus on delivering excellent service to your clients.

Reliable Customer Support

QuickBooks Online Plus offers reliable customer support to help you make the most of the software. Whether you have a question about a specific feature or need help troubleshooting an issue, QuickBooks’ support team is available to assist you. This support is particularly valuable for service-based businesses, which may have unique needs and challenges that require expert guidance.

In addition to direct support, QuickBooks Online Plus provides a wealth of online resources, including tutorials, webinars, and a community forum. These resources can help you learn new features, stay up to date with the latest updates, and connect with other QuickBooks users to share tips and best practices.


QuickBooks Online Plus offers a comprehensive suite of features and tools that are specifically designed to meet the needs of service-based businesses. From invoicing and expense tracking to project management and cash flow management, QuickBooks Online Plus provides the solutions you need to manage your business effectively and efficiently.

To leverage the benefits of QuickBooks Online Plus, contact Paygration for discounts, free consultation, and ongoing support. Get started by calling 866-949-7267 or clicking the link below.

Have Questions? Need Help?

If you have any questions about the features of QuickBooks Online, you can give us a call at 866-949-7267 and one of our experts can walk you through the details. 

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