QuickBooks Online, QuickBooks Online Advanced, QuickBooks Online Plus

What Is The Best QuickBooks Online Version For Lawyers?

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Selecting the right accounting software is crucial for law firms to ensure efficient financial management, compliance, and profitability. QuickBooks Online offers several versions, each tailored to different business needs. For lawyers, QuickBooks Online Plus and QuickBooks Online Advanced are two prominent options. 

Here’s a detailed comparison to help you decide which version best suits your law firm’s needs.

QuickBooks Online Plus

Robust Features for Small to Medium Law Firms

QuickBooks Online Plus is an excellent choice for small to medium-sized law firms. It provides a comprehensive set of features that cover the essential aspects of financial management without overwhelming complexity. With QuickBooks Online Plus, law firms can efficiently track income and expenses, manage accounts payable and receivable, and generate detailed financial reports. This plan also supports class and location tracking, which is particularly useful for law firms with multiple practice areas or offices. By assigning income and expenses to different classes or locations, firms can gain insights into the profitability of various practice areas or branches.

Law Firms with Up to Five Users

Moreover, QuickBooks Online Plus is designed for law firms with up to five users. This makes it ideal for smaller teams that require collaborative access to financial data without the need for a larger user capacity. The Plus plan strikes a balance between robust functionality and affordability, making it a cost-effective solution for smaller law firms looking to streamline their financial management processes. With QuickBooks Online Plus, lawyers can focus on practicing law while having peace of mind knowing that their accounting needs are taken care of efficiently.

Enhanced Project Tracking and Reporting

Another advantage of QuickBooks Online Plus is its project tracking and reporting capabilities. Law firms often work on multiple cases simultaneously, and it’s essential to track the expenses and time spent on each case accurately. QuickBooks Online Plus allows you to create projects and assign expenses, income, and time entries to specific cases. This detailed tracking helps in generating accurate client invoices and assessing the profitability of each case. Furthermore, the plan offers robust reporting tools, enabling you to run reports that provide insights into your firm’s financial health, such as profit and loss statements, balance sheets, and cash flow reports.

Time Tracking and Billing

QuickBooks Online Plus includes time-tracking and billing features, which are crucial for law firms that bill clients based on hours worked. This ensures that all billable hours are captured accurately and invoiced promptly. It also helps in maintaining detailed records of work done for each client, which is vital for transparency and client satisfaction. With this feature, law firms can streamline their billing processes and improve cash flow management.

Budgeting and Financial Planning

QuickBooks Online Plus provides advanced budgeting tools that allow law firms to create detailed budgets for different departments, cases, or practice areas. These budgeting tools help firms monitor their financial performance and make informed decisions. By comparing actual income and expenses against budgeted amounts, law firms can identify areas where they need to control costs or allocate more resources. This proactive financial planning is essential for maintaining profitability and achieving long-term financial goals.

Explore the top 16 most important features of QuickBooks Online Plus.

QuickBooks Online Advanced

Scalable Solutions for Growing Law Firms

For larger or rapidly growing law firms, QuickBooks Online Advanced offers advanced features and scalability. This version supports up to 25 users, making it ideal for larger teams that require simultaneous access to the accounting system. Advanced also includes enhanced user permissions, allowing firms to customize access levels for different staff members. This feature is particularly beneficial for law firms with various roles, such as partners, associates, and administrative staff, ensuring that each user has appropriate access to financial data.

Advanced Reporting and Analytics

QuickBooks Online Advanced provides powerful reporting and analytics tools. With Advanced, law firms can create custom reports and dashboards, offering deeper insights into financial performance. The advanced reporting capabilities help firms identify trends, monitor key performance indicators (KPIs), and make data-driven decisions. Additionally, Advanced includes a feature called “smart reporting” by Fathom, which enables visual financial analysis through customizable charts and graphs. These tools are invaluable for managing a growing law firm’s finances effectively.

Automation and Efficiency Enhancements

QuickBooks Online Advanced excels in automation and efficiency features, which can save law firms significant time and reduce manual errors. One of the notable features is batch transactions, allowing users to process multiple transactions simultaneously, such as invoices, expenses, and checks. This is particularly useful for law firms with high transaction volumes, streamlining data entry and improving accuracy. Advanced also offers enhanced integration options, enabling seamless connections with third-party applications commonly used by law firms, such as time-tracking software and legal practice management systems.

Enhanced Customization and User Permissions

QuickBooks Online Advanced provides enhanced customization options that allow law firms to tailor the software to their specific needs. This includes customizing workflows, fields, and reports to match the firm’s unique processes and requirements. Additionally, Advanced offers more granular user permissions, enabling firms to control access to sensitive financial data. This level of customization and control is crucial for maintaining data security and ensuring that users only have access to the information they need.

Dedicated Account Manager and Priority Support

QuickBooks Online Advanced includes a dedicated account manager and priority customer support, ensuring that your firm receives prompt and personalized assistance. The dedicated account manager can help with onboarding, customization, and troubleshooting, making the transition to Advanced smooth and hassle-free. Priority support means faster response times and access to experienced support agents who understand the specific needs of law firms. This level of support is invaluable for ensuring that your firm can maximize the benefits of QuickBooks Online Advanced.

Discover the 50 reasons you should consider QuickBooks Online Advanced.


Choosing between QuickBooks Online Plus and QuickBooks Online Advanced depends on your law firm’s size, complexity, and specific needs. For small to medium-sized firms, Plus offers robust features that cover essential accounting and financial management requirements. For larger or rapidly growing firms, Advanced provides scalability, advanced reporting, and enhanced customization options.

For a smooth transition to QuickBooks Online Plus or Advanced, and to leverage the full benefits of these powerful tools, contact Paygration. They offer discounts, free consultations, and ongoing support to help your law firm succeed. Get started by calling 866-949-7267 or clicking the link below.

Have Questions? Need Help?

If you have any questions about the features of QuickBooks Online, you can give us a call at 866-949-7267 and one of our experts can walk you through the details. 

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