QuickBooks Online, QuickBooks Online Advanced

Best Features of QuickBooks Online Advanced Not Available In Other QuickBooks Online Plans

Business owner exploring QuickBooks Online Advanced

QuickBooks Online Advanced offers a suite of powerful features that set it apart from other QuickBooks Online plans. These advanced tools are designed to meet the needs of growing businesses, providing enhanced functionality for more efficient financial management and deeper insights into business performance. 

Here are the best features of QuickBooks Online Advanced that you won’t find in other plans.

Batch Invoicing

Batch invoicing in QuickBooks Online Advanced allows businesses to streamline their billing process by creating and sending multiple invoices at once. This feature is particularly beneficial for businesses with a large volume of clients or recurring billing needs. Instead of generating invoices individually, you can select multiple customers and create identical invoices for all of them in just a few clicks. This not only saves time but also ensures consistency across all invoices, reducing the risk of errors.

The batch invoicing feature integrates seamlessly with other QuickBooks functionalities, such as payment processing and account reconciliation. Once the batch of invoices is sent, QuickBooks tracks their status and updates your records automatically when payments are received. This automation reduces the manual workload and helps maintain accurate financial records, freeing up your time to focus on other aspects of your business.

Additionally, batch invoicing enhances customer relations by ensuring timely and professional communication. Clients receive their invoices promptly, which can improve cash flow by encouraging quicker payments. The ability to manage invoicing in batches makes QuickBooks Online Advanced a powerful tool for businesses looking to optimize their billing processes and enhance operational efficiency.

Batch Expensing

This feature allows you to enter and categorize multiple expenses simultaneously, which is particularly useful for businesses with high transaction volumes or those that need to manage expenses for multiple projects or departments. By processing expenses in batches, you can significantly reduce the time spent on data entry and ensure that all expenses are recorded accurately.

With batch expensing, you can import expense data from various sources, such as bank statements, credit card statements, or expense reports, and categorize them all at once. This feature also supports the attachment of receipts and other documentation to each expense, ensuring that you have a complete and auditable record of your transactions. The ability to handle expenses in batches streamlines your accounting processes and helps you stay on top of your financial management tasks.

Furthermore, this feature integrates with other QuickBooks features to provide a comprehensive view of your financial data. You can generate detailed expense reports, track spending patterns, and identify opportunities for cost savings. This integration ensures that all your financial data is up-to-date and easily accessible, supporting better decision-making and financial planning.

If you would like to try the full version of QuickBooks Online Advanced, click here to get a free 30-day no-commitment trial plus access to the full video training library.

Advanced Reporting

Advanced reporting in QuickBooks Online Advanced provides a powerful toolset for generating detailed and customizable financial reports. This feature offers more sophisticated reporting capabilities than those available in other QuickBooks Online plans, allowing you to create reports tailored to your specific business needs. With advanced reporting, you can analyze financial data in greater depth, helping you gain insights into your business performance and make informed strategic decisions.

The advanced reporting feature includes a range of customizable templates and tools that allow you to create reports on various aspects of your business, such as sales, expenses, profitability, and cash flow. You can filter data, add custom fields, and use advanced calculations to generate reports that provide a clear and detailed picture of your financial health. These reports can be scheduled to run automatically and shared with stakeholders, ensuring that everyone has access to the information they need.

Moreover, advanced reporting integrates with other QuickBooks features to provide a comprehensive view of your business. You can combine data from multiple sources, such as sales, inventory, and payroll, to create holistic reports that offer deeper insights. This level of detail and customization supports better decision-making, helping you identify trends, manage risks, and seize growth opportunities.

See the top 10 most popular reports in QuickBooks Online.

Access to Priority Circle Membership

One of the exclusive benefits of QuickBooks Online Advanced is access to Priority Circle Membership. This membership provides you with a dedicated account manager and premium customer support, ensuring that you receive personalized assistance and priority service. The Priority Circle Membership is designed to help you maximize the value of QuickBooks Online Advanced and ensure that you have the support you need to manage your business effectively.

As a Priority Circle member, you receive access to a dedicated account manager who understands your business and can provide tailored advice and support. This personalized service helps you navigate the complexities of financial management and make the most of the advanced features available in QuickBooks Online Advanced. Whether you need help with setup, troubleshooting, or optimizing your use of the platform, your account manager is there to assist you.

Moreover, Priority Circle Membership includes access to premium customer service. This means shorter wait times and faster resolutions to any issues you encounter. You also gain access to exclusive training resources and webinars, helping you stay up-to-date with the latest features and best practices. This enhanced support ensures that you can leverage the full potential of QuickBooks Online Advanced to drive your business success.

Fixed Asset Accounting

QuickBooks Online Advanced provides comprehensive tools for managing fixed assets, including the ability to record asset purchases, track depreciation, and generate detailed asset reports. This feature helps you maintain accurate records of your fixed assets, ensuring compliance with accounting standards and providing valuable insights into your asset management.

With fixed asset accounting, you can easily record the acquisition of fixed assets and assign them to specific categories. The platform calculates depreciation automatically based on the asset’s useful life and depreciation method, ensuring that your financial records are accurate and up-to-date. You can also track asset disposals and generate detailed reports on your fixed assets, providing a clear picture of your asset portfolio and its impact on your financial statements.

Also, this feature integrates with other QuickBooks features, such as expense tracking and reporting, to provide a comprehensive view of your financial data. This integration ensures that all your asset-related transactions are recorded accurately and that you have the information you need to make informed decisions about asset management. The ability to manage fixed assets effectively is a key advantage of QuickBooks Online Advanced, helping you optimize your asset portfolio and improve your overall financial management.

Estimated vs Actual Project Cost Reporting

Estimated vs actual project cost reporting is a valuable feature for businesses that need to manage and track project costs. QuickBooks Online Advanced allows you to create detailed cost estimates for projects and compare them to actual costs as the project progresses. This feature helps you monitor project budgets, identify cost overruns, and ensure that projects stay on track financially.

With this feature, you can create detailed estimates for labor, materials, and other project costs. As the project progresses, you can track actual expenses and compare them to your estimates, providing a clear picture of how well your project is adhering to its budget. This real-time tracking helps you identify potential issues early and take corrective action to keep your project on track.

The ability to compare estimated and actual costs also supports better project planning and budgeting. By analyzing past projects, you can identify patterns and trends that can inform future estimates, helping you create more accurate and realistic budgets. This feature provides valuable insights into project performance and helps you manage your projects more effectively, ensuring that they are completed on time and within budget.


QuickBooks Online Advanced offers a range of powerful features that are not available in other QuickBooks Online plans. From batch invoicing and batch expensing to advanced reporting and access to Priority Circle Membership, these features provide the tools and support needed to manage your growing business effectively. To get started with QuickBooks Online Advanced and take advantage of exclusive discounts, free consultation, and ongoing support, contact Paygration at 866-949-7267. Our team is ready to help you optimize your business processes and achieve your financial goals.

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If you have any questions about the features of QuickBooks Online, you can give us a call at 866-949-7267 and one of our experts can walk you through the details. 

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